Enter an unlimited number of recurring transactions for automatic transfer to any cash book. Weekly, fortnightly, Every 4 Weeks, Monthly, Every 2 Months, Quarterly, Twice a Year, Yearly, Unlimited, User Defined No. of Days of addition.
Create an unlimited number of cash book entry Short-Cuts or alternative codes. Enter a Short-Cut & equivalent expense (dissection) codes. Allows entry of ‘Vehicle’ or ‘Rent’ instead of difficult to remember chart codes.
Cash books can track both local & foreign currencies. Foreign currency cash books can be revalued at any time based on current rate of exchange. Revaluations can also be changed at any time.
Assign expenses (or chart of account codes), comment lines & pay supplier & customer accounts using a single cash book entry.
Since it is possible to assign payments to/from a customer & to/from a supplier using a single cash book entry, contra transactions are easy. Match invoices in both customers & suppliers against one another via a cash management transaction.
Assign cashbook/bank accounts within the cash manager to destinations by payment method. I.e., Credit cards not directly handled by your main bank, barter groups & voucher promotions. Any non-ordinary transaction can be channeled to a special cash book account, which can be assigned different general ledger codes & act as a ‘clearing’ account. Voucher redemptions can be redirected to promotional costs in your financials, rather than asset accounts, etc.
Separate departments may enter payments into shared bank accounts but generate department specific deposit lists.
Print Cheques or Receipts
Highlight a transaction in cash manager & select to print a cheque or receipt depending on transaction type. Receipt & cheque lay-outs are user configurable using visual design tools.
Search & FilterAllows the transactions visible in each cash book to be restricted by any combination of the following parameters:DateReferenceAmountExpense/GL CodeCustomer CodeSupplier CodeDrawer NameDeposit Type (credit card, cheque, cash, etc.)Cash Book Transactions OnlyCash Book Transaction Type (transfers, bank fees, etc.)Customer Transactions OnlySupplier Transactions OnlyOther (Special) Transactions OnlyUnreconciled Transactions OnlyCredit Card Number
Cheques received or paid automatically appear in cash manager.
Direct deposits, bank charges & miscellaneous fees can be entered manually.
An up to the second running tally of the balance of each bank account is available.
Any number of bank accounts can be added, including accounts to handle petty cash floats & tills.
A ‘soft’ statement that mirrors your bank statement can be printed for fool-proof cross-checking. View an on-screen representation of your bank statement complete with running balance. Add adjustments or edit transactions while remaining in ‘reconcile mode’. Unpresented cheque & uncleared deposit running totals available at all times.
A report listing outstanding transactions that do not appear on your bank statement can be produced. Or only view unpresented entries on screen.
Bank Deposit List
Produce a bank deposit list for presentation to your bank. Deposit, bank, branch & drawer details may be entered. Option to add recent (new) transactions to current deposit.
Date of deposit tracked separately from date of transaction. Supports multiple same day banking. Individual transactions can be excluded from a deposit or deferred.
4000 Dissections Limit
A single cash book entry may be dissected across a maximum of 4000 expense codes.
General Ledger Link
All cash book activity is transferred to
Drill down to originating transactions from cash books.
Export Payments List
Transfer transactions such as customer credit card charges to your bank for bulk processing.
Money Management Features at a GlanceAllocate expenses, income & operating overhead.Transfer money between bank accounts.Pay accounts or raise ‘contra’ transactions.Verify your bank statements against entries placed in the system.Add transactions to bank deposit lists for your bank or for transfer between accounts.Locate difficult to find references such as cheque numbers & expense codes.Write off bad debts.Manage recurring transactions.Monitor overseas bank accounts & calculate exchange variance.