© 1985-2016 CAPITAL Office Business Software

Warehouse Manager

Business Software You Won’t Outgrow

Scan & Pack Warehouse Management

CAPITAL Warehouse Manager administers the movement and storage of products and materials entering and leaving your warehouse. Computer directed picking/packing, accurate stock levels, and computer directed ‘putaway’ are the central functions of Warehouse Manager. Used in conjunction with basic or sophisticated barcode scanning and data capture, a ‘WMS’ has the potential to decrease labour costs (by improving efficiency), improve customer service, and increase inventory accuracy.

The Flexible Warehouse

Warehouse Manager supports a wide range of picking, dispatch, and receiving procedures.

Manual procedures are supported for managing items that are unbarcoded and where paper

based picklists continue to be used. Paperless picking and automated data transfer from

scanning devices is also possible, if your warehouse lay-out, hardware and product codes make

this a preferred option.

Features Multi-Warehouse Create & manage multiple warehouses per company.

Multi-Company

Create & manage single or multiple warehouses for multiple companies.

ASN’s

Import ASN (advanced shipping notice) information electronically.

Computer Directed

Computer directed put away & pick.

Customize

Pick & put away strategies can be fully customized.

Wireless

RF/wireless mobile scanning using a variety of data collection devices.

Filtering

Filter orders by multiple criteria such as exclude partial order ships, special items, forward dated ships, department, etc.

Multiple Views

View items pending dispatch by date of

order, priority, order number, account

code, zone, carrier, volume, weight &

other criteria.

Pick Faces

Bulk storage to pick face auto-

replenishment computer directed

instructions to warehouse staff.

Reserve Orders

Scanned goods can be reserved & held

for later dispatch.

Highlights Fully integrated with Australian accounting software Paper based or paperless picking & packing Scanning of received & dispatched goods Mobile stocktaking Integrated barcode solutions Interface via EDI, XML and other data formats

Dispatch

The sales and dispatch cycle begins when sales orders and selected invoices are entered or imported into the Back Order Control Centre. Here items are allocated for release based on available quantities. Once goods are allocated, they are ready for picking. Allocated goods are transferred to the Warehouse Manager's Dispatch Management System. Warehouse staff are directed to pick and pack orders. These orders may appear on printed picklists or transferred to electronic data collection and/or scanning devices. Stock items need not be barcoded, although it is standard practice to barcode as many items as possible in order to improve efficiency and accuracy. Warehouse staff have numerous options available when picking and packing goods. Goods may be packed based on customer order number, or all customer orders pending, or bin location, or product code, or priority, or other criteria. This allows warehouse staff to maximize time by picking goods in sequences they find most efficient. Once the items relating to the order are found, they are scanned directly into the system database via an RF based mobile data collector, or uploaded via a connecting cable, or taken near a PC and scanned using a hand-held scanner -- or product items may be entered manually. CAPITAL Warehouse Manager is a flexible solution providing a variety of different scanning and interfacing options, subject to the most appropriate technology suitable for your business requirements and budget. Data gathered using mobile data collectors can be uploaded into the Warehouse Manager seamlessly. Warehouse Manager then confirms that the items collected match those the customer ordered. Warehouse staff may indicate ‘short-picks’ where orders could not be fulfilled due to shortages caused by damaged stock, etc. Since the warehousing system can track the weight of each item, the estimated weight can optionally be compared against the actual weight as a further means of confirming the accuracy of the pick pack procedure. After the pick is entered and accepted, the customer order is marked ready for release (invoicing) or an invoice can be generated and printed, faxed or emailed immediately. Other forms and documents, such as dispatch labels, and email notification confirming the packing/shipment of goods, can also be sent.

Put Away

The CAPITAL purchase and delivery cycle begins with the manual or automatic generation of purchase orders based on your stock replenishment requirements. As goods are delivered from suppliers, items are checked off against orders pending against undelivered purchase orders.    

Scanning & Data Capture

In Warehouse Manager Receive warehouse staff scan goods as they arrive using wireless data capture devices, fixed or cordless scanners, or by manual entry via a PC. The collected information is verified against actual purchase orders. The Warehouse Manager may be set to only accept the correct quantity or a quantity within an under and/or over percentage range. Once goods are scanned, Stock Control can be updated immediately, or quantity adjustments deferred until purchase orders are processed. Received goods may set purchase orders as delivered or may leave purchase orders open but marked with the quantities actually received. Accounting staff can then verify the purchase order pricing, etc., before accepting supplier invoices.  
Billing

Dispatch with automatic stock release

& invoice generation.

Email

Automatically send email

confirmations of dispatched goods.

Labels, Docket & Form Printing

Print shipping labels, delivery dockets,

courier dockets & other stationary

forms automatically, based on fully

customisable user defined criteria.

Direct Delivery

Optionally directly deliver into stock,

bypassing purchase order processing.

Supplier Invoice Generation

Optionally automatically generate

supplier invoices on receipt of

inventory matched against purchase

orders via the warehouse.

Freight/Insurance

Optionally prompt for freight,

insurance & handling charges from

warehouse. (Not from mobile

scanners.)

Payment Prompting

Optionally prompt for payment, such

as credit card processing, from

warehouse. (Not from mobile

scanners.

Shipping Consignments

Scan consignment docket numbers &

carrier information for later look-up.

Stock Control

Bins

Multi-bin storage tracking. Bin/storage location property definitions include weight, capacity, volume, length, width and height, temperature and humidity, ranking, and special storage requirements.

Stocktakes

Wireless or paper based 'snapshot' stocktaking with variance reporting.

Bin Transfers

Transfer stock between bins and

internal locations.

Zones & Locations

Organise inventory within the

warehouse by bin/storage unit, zone

and location.

Inners/Outers

Define barcode alternatives for

product codes (inners/outers), e.g.,

barcode for cartons, cases, packs,

pallets, in addition to base product

barcode.

Delivery Tolerances

Accept or reject arrival stock by

percentage tolerance.

Scanner Console Mode
Dispatch Orders Using the GUI Interface
Business Software