Hire Manager has been designed to track hire, rental and sale stock for your customers. It can be essential when you wish to maintain historical information on hired stock and equipment, locate hire account details, correctly track and price hired goods, and perform repeat billings.Hire Manager completely integrates into CAPITAL's accounting and business management system, including stock control,serial number tracking and electronic data exchange components. Use either the simple ‘express billing’ system to generate invoices or the more powerful ‘Hire Plan’ system. You may create an unlimited number of ‘Hire Plans’ that bill over different time periods, and that can be customer, customer category, price group or department specific.
Locates which items are on hire, for how long & to whom.
Name, address, account, start of hire, category, department, order number, reference, phone, special price or discount kept on file for each hire.
Hire at one location and return to another.
Stand Down Days
Specify days where billing does not
occur by individual hire.
Attach unlimited user & date/time
Attach documents to individual hire
Hires may be entered as quotes &
converted to ‘on hire’ agreements.
Close & Reopen
Hires may be closed when finalised but
reopened at any time.
List amount invoiced for each hire,
client's credit limit, value on hire, last
invoice details, balance owing, total
yearly rentals billed, and last payment
Transfer Quote/Sales Order
Sales orders and quotations may be transferred into hire agreements.
Integrated Email, Fax & SMS
Email or fax invoices and agreements. Send SMS reminders.
User Defined Forms
Hire job cards can be customised to
print information relevant to each
The lay-out/design of hire invoices may be different from regular or service invoices or may print to a different printer.
Up to 10 charges, such as cleaning,
delivery, etc., may be specified on jobs
& transferred to invoices during billing.
Flexible GST calculations can be
scripted. Include or exclude stamp
duty from your tax. Or apply GST
before or after stamp duty.
Export to Microsoft OfficeJob & job details can be loaded into most popular spreadsheets such as Excel & OpenOffice, databases such as Access and word processors such as Word.
Highlights at a GlanceFull access to CAPITAL stock control system. The Hire Manager allows you to both hire and sell inventory items.User Defined Screens: ‘hire agreements’ can be customised to suite your individual needs. Up to 6 screen pages of information relating to hire data can be created, altered and searched.Activity Manifest - List goods to be returned and/or hired out for a day or date range.Returns & Sales -Invoices may be selectively generated for returned goods only or sale items only.Hire Itemisation - Stock on hire may be itemised on invoices or displayed in summary form only.Invoice In Advance -Operators may invoice in advance for hired goods for a user specified number of days. Defaults to end of month.Serial & batch number aware.
ReportingHire Jobs ReportActivity ManifestItem Hire HistoryHire Item ProfitabilityHire Item Due & OverudeHire Item UtilisationHire Item Bookings
Operators may specify which items are to be included in any particular invoice ‘run’.
Non Hireable Items
Prevent selected items from hire and specify them as ‘sale only’.
Customer Specific Pricing
Set-up customer specific rates or hire charges by individual customer.
Flat Rate Hire
Invoice for an agreed amount irrespective of period held on hire.
Weekends & Holidays
Specify which days of the week are
billable on any specific ‘rental plan’ and
globally exclude public holidays that
Pop-up list of all invoices relating to a
specific hire with ‘drill-down’ to inspect
Accounts with unpaid hire jobs will generate operator warning message.
Hire Plan Recharges
Automatic recalculation of charges if goods are returned early (which may cause a different hire rate to be applied.)