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CAPITAL Software, Version 15

CAPITAL Office Business Software is pleased to announce that CAPITAL Version 14 R2 has been

published.

Highlights of CAPITAL Version 15, include: Business Manager • A total of 81 new or revised topics updated for version 15. • The new Approvals Management system can now be utilised to better regulate the issuing of purchase orders and sales orders. Workflow rules may be defined to automate approval or notify relevant authorisers of transactions pending approval. Requires Corporate Edition licence. • New Object Events Editor tool added to Maintenance area, allowing script writers a powerful overview of actual and potential system customisations. • Power Find has been expanded to incorporate both global text searching and very fast field specific searching. For example, if you have one or more fields you use to store serial numbers in, you can now search these almost instantly. Power Find is available in application areas such as customers, suppliers, contacts and service management. • A new Costing Type has been added to Stock Control, called 'Special Order'. If an item is set to 'Special Order' then the item's original cost price entered on a sales order will be transferred to the back order release invoice. The item's standard or average cost will not be used. • Notes may now be assigned to Stopwatch events. • A Paste button has been added to the Account Sales History tool. Previously purchased items may now be selected and pasted more easily into the currently open transaction. • Documents may now be attached (or scanned and attached) to purchase orders during the delivery process. • An Order Product Analysis tool has been added to Sales Orders. Requires Corporate Edition licence. • An Invoice Product Analysis tool has been added to Invoicing. Requires Corporate Edition licence. • A Save As PDF option has been added under the Record menu of sales orders, quotations, invoices, purchase orders, stock receipts, stock returns, return authorities, stock transfers and requisitions. In order to save your transaction as a PDF, you will be prompted to select a form, and then a file name for the PDF that will be created. • It is now possible to nominate emailing or printing (or faxing if still required), or neither, by individual form, when sending form documents via invoices, quotations, sales orders, purchase orders, and other related transactions. • It is now possible to send up to 6 forms per applicable transaction, such as a quotation or order, expanded from the prior default maximum of 2. • Your form and output selections may now be explicitly remembered for future use by pressing 'Save' before emailing or printing your forms. • When emailing transaction forms from applicable areas, such as quotations or orders, you may now nominate an alternate email address, by selecting an applicable 'Mail To - Division' such as the purchasing department, accounts department, administration, etc., as specified under your account's Contacts & Addresses area. • When emailing transaction forms from applicable areas, such as quotations or orders, and you have added custom (user) email addresses to your master account records, these are now offered as potential email selections. For example, if you have added 'Purchasing Email' to your supplier accounts database using the Screen Editor tool. • When using the Transaction Send tool, the 'Mail To' drop down list of email addresses now automatically offers any custom (user) email addresses that you have added to your master account records. • It is now possible to automatically suspend sales orders, via sales order authorisation, and place them in the Approvals Management area for authorisation, if a sales order does not meet a minimum specified profit margin or the account's credit limit is exceeded. Requires Corporate Edition licence. • Transactions such as quotations, invoices, purchase orders, etc., now support two distinct note area types. Transaction notes and Internal notes. The new Internal notes area lets you assign notes to a transaction that are typically not printed on the customer or supplier's transaction form. • The new PDF() Object in conjunction with the PDF Management Hook allows advanced users to modify PDF's created by CAPITAL, in order to add such things as watermarks, time/date/user stamps across all forms for the business, embedded payment hyperlinks and so on. • The Account Sales History tool now automatically offers for presentation any columns created using the Product Sales History User Fields tool. Requires Corporate Edition licence or CAPITAL Server Agent Licence. • Bulk Update Contacts tool added to Contacts Manager. Requires Sales Force Manager Licence. • The Price Scales user interface has been upgraded and it is now possible to specify calculations that are up to 140 characters in length. • It is now possible to import quantities to delivery into purchase orders using the Grab File tool. • Longer names/descriptions may now be assigned to Customer Special Price rules and Contract Pricing, which may now be up to 60 characters in length. • When copying tags into Contract Pricing it now possible to assign a discount code and date range to the new contract prices. • A 'Mark All Items As Received' setting has been added to the Options menu of purchase orders. This will assign all delivered quantities with the outstanding order quantities. Users only then have to alter the delivered quantities for those items not received, if any. • Supplier Special Pricing now supports Price Scale ranges and a list price assignment. • Special permissions added to restrict users from approving the sales orders or purchase orders they have entered. • It is now possible to import tags from a data file in areas such as customers or stock control. • Exchange rates found in your exchange rate list may now be updated from the internet. Consult the help file topic Exchange Rates for more information. • SCRLookUp() script function has been enhanced to support custom columns, management scripts and user buttons. • The scripting engine has been enhanced with new CBS functions to create and send internal messages, retrieve internal lists, and dynamically personalise the software’s behaviour by user, among many other enhnacements. General Ledger • A Find command has been added to the general journal entries window. • Financial statements that you typically use may now be flagged as ‘favourites’ and other financial templates hidden from the list of available choices.

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