Cash Management Software

FEATURES • Live Updates Payments received or issued automatically appear in Cash Manager. • Miscellaneous Charges Direct deposits, bank charges and miscellaneous fees can be entered manually. • Running Balances An up to the second running tally of the balance of each bank account is available. • Unlimited Accounts Any number of bank accounts can be added, including accounts to handle petty cash floats and tills. • Bank Reconciliations A ‘soft’ statement that mirrors your bank statement can be printed for fool-proof cross- checking. View an on- screen representation of your bank statement complete with running balance. Add adjustments or edit transactions while remaining in ‘reconcile mode’. Unpresented payments and uncleared deposit running totals available at all times. • Unpresented Payments A report listing outstanding transactions that do not appear on your bank statement can be produced. Or only view unpresented entries on screen. • Bank Deposit List Produce a bank deposit list for presentation to your bank. Deposit, bank, branch and drawer details may be entered. Option to add recent (new) transactions to current deposit. • Flexible Banking Date of deposit tracked separately from date of transaction. Supports multiple same day banking. Individual transactions can be excluded from a deposit or deferred. • 4000 Dissections Limit A single cash book entry may be dissected across a maximum of 4000 expense codes. • General Ledger Link All cash book activity is transferred to general ledger. • Drill Down Drill down to originating transactions from cash books. • Export Payments List Transfer transactions such as customer credit card charges to your bank for bulk processing. • Multiple Payment Types  Cash Sales  Direct Deposits  Cheques  Credit Cards  EFTPOS  Gift Certificates/Vouchers  Barter Dollars  Other

Capital Office Business Software

Business Software You Won’t Outgrow

Cash Manager

Allocate expenses, income & operating overhead. Transfer money between bank accounts. Pay accounts or raise ‘contra’ transactions. Verify your bank statements against entries placed in the system. Add transactions to bank deposit lists for your bank or for transfer between accounts. Locate difficult to find references such as cheque numbers & expense codes. Write off bad debts. Manage recurring transactions. Monitor overseas bank accounts & calculate exchange variance.

Money Management Features at a Glance

Advanced Functionality

Recurring Transactions

Enter an unlimited number of recurring transactions for automatic transfer to any cash book. Weekly, fortnightly, Every 4 Weeks, Monthly, Every 2 Months, Quarterly, Twice a Year, Yearly, Unlimited, User Defined No. of Days of addition.

Short-cuts

Create an unlimited number of cash book entry Short-Cuts or alternative codes. Enter a Short-Cut and equivalent expense (dissection) codes. Allows entry of ‘Vehicle’ or ‘Rent’ instead of difficult to remember chart codes.

Foreign Currencies

Cash books can track both local and foreign currencies. Foreign currency cash books can be revalued at any time based on current rate of exchange. Revaluations can also be changed at any time.

Compound Entries

Assign expenses (or chart of account codes), comment lines and pay supplier and customer accounts using a single cash book entry.

Contra Accounting

Since it is possible to assign payments to/from a customer and to/from a supplier using a single cash book entry, contra transactions are easy. Match invoices in both customers and suppliers against one another via a cash management transaction.

Deposit Splitting

Assign cashbook/bank accounts within the cash manager to destinations by payment method. I.e., Credit Cards not directly handled by your main bank, barter groups and voucher promotions. Any non-ordinary transaction can be channeled to a special cash book account, which can be assigned different general ledger codes and act as a ‘clearing’ account. Voucher redemptions can be redirected to promotional costs in your financials, rather than asset accounts, etc.

Multi-Departmental

Separate departments may enter payments into shared bank accounts but generate department specific deposit lists.

Print Cheques or Receipts

Highlight a transaction in cash manager and select to print a cheque, remittance or receipt depending on transaction type. Receipt and cheque lay-outs are user configurable using visual design tools.

Automatic Bank Reconciliation Tool

Import your bank statements and let the system match for you! Add missing entries (such as bank fees and interest and customer payments) with a few mouse clicks.