HIGHLIGHTS•Full access to CAPITAL stock control system. The Hire Manager allows you to both hire and sell inventory items.•User Defined Screens: hire agreements can be customised to suite your individual needs. Up to 6 screen pages of information relating to hire data can be created, altered and searched.•Activity Manifest - List goods to be returned and/or hired out for a day or date range.•Returns & Sales - Invoices may be selectively generated for returned goods only or sale items only.•Hire Itemisation - Stock on hire may be itemised on invoices or displayed in summary form only.•Invoice In Advance - Operators may invoice in advance for hired goods for a user specified number of days. Defaults to end of month.•Serial & batch number aware.FEATURES•Item TrackingLocates which items are on hire, for how long and to whom.•Hire AgreementsName, address, account, start of hire, category, department, order number, reference, phone, special price or discount kept on file for each hire.•Multi-LocationHire at one location and return to another.•Stand Down DaysSpecify days where billing does not occur by individual hire.•Unlimited NotesAttach unlimited user and date/time stamped notes.•DocumentsAttach documents to individual hire agreements.•QuotationsHires may be entered as quotes and converted to ‘on hire’ agreements.•Close & ReopenHires may be closed when finalised but reopened at any time.•On-Screen StatusList amount invoiced for each hire, client's credit limit, value on hire, last invoice details, balance owing, total yearly rentals billed, and last payment received details.•Transfer Quote/Sales OrderSales orders and quotes may be transferred into hire agreements.
Hire Manager has been designed to track hire, rental and sale stock for your customers. It can be essential when you wish to maintain historical information on hired stock and equipment, locate hire account details, correctly track and price hired goods, and perform repeat billings.Hire Manager completely integrates into CAPITAL's accounting and business management system, including stock control and serial number tracking. Use either the simple Express Billingsystem to generate invoices or the more powerful Hire Plansystem. You may create an unlimited number of Hire Plans that bill over different time periods, and that can be customer, customer category, price group or department specific.
Stock MarkingOperators may specify which items are to be included in any particular invoice ‘run’.Non Hireable ItemsPrevent selected items from hire and specify them as ‘sale only’. Customer Specific PricingSet-up customer specific rates or hire charges by individual customer.Flat Rate HireInvoice for an agreed amount irrespective of period held on hire.Weekends & HolidaysSpecify which days of the week are billable on any specific ‘rental plan’ and globally exclude public holidays that you specify.Invoice LinkPop-up list of all invoices relating to a specific hire with ‘drill-down’ to inspect invoice details.Unpaid WarningsAccounts with unpaid hire jobs will generate operator warning message.Hire Plan RechargesAutomatic recalculation of charges if goods are returned early (which may cause a different hire rate to be applied.)Global InvoicingOperators may bill the current hire, all selected (marked) hires, all open hires, a particular customer category or all returned goods.‘Normal’ SalesNormal sale items may be included on hire jobs and included on the same invoice.
User Defined FormsHire job cards can be customised to display and print information relevant to each specific business.Form LayoutsThe lay-out/design of hire invoices may be different from regular or service invoices or may print to a different printer.Miscellaneous ChargesUp to 10 charges, such as cleaning, delivery, etc., may be specified on jobs & transferred to invoices during billing.Export to Microsoft OfficeJob & job details can be loaded into most popular spreadsheets such as Excel & OpenOffice, databases such as Access and word processors such as Word.Integrated Email, Fax & SMSEmail or fax invoices and agreements. Send SMS reminders.
Hire Jobs ReportActivity ManifestItem Hire HistoryHire Item Profitability
Hire Item Due & OverdueHire Item UtilisationHire Item Bookings