Capital Office Business Software

Business Software You Won’t Outgrow

© 1985-2024 CAPITAL Office Business Software
FEATURES • Central Billing Head office & sub-accounts (branches). View individual account balances & total group balances on-screen. Supports credits & payments across accounts. • Hold Accounts Put accounts on hold, specify whether statements or penalties should be issued & when back orders are accepted. • Fees & Penalties Calculate penalties & account maintenance fees for all accounts, selected accounts, trading terms or by account category. • Google Maps Integration • Edit/re-print In All Periods Customer transactions may be edited, security permitting, in any accounting period. Invoices, credits, etc., can be re-printed as many times as required. • Apply Fees Selectively Fees/penalties can apply to all transactions or transactions that are overdue by specified periods. Specify different fees each period. Fees can be limited to accounts that are over a minimum. Fees can be assigned to a particular transaction type and issued on a separate transaction sequence. • Auto Fee Reversal Customer penalty transactions can be removed after an issue & issued again, allowing easy corrections. • 3 Ageing Methods Calendar month Ageing on credit terms By specified due dates Due date ageing can be set and controlled by individual transaction. • Export to Microsoft Office Load customers into most popular spreadsheets such as Excel & OpenOffice, databases such as Access and word processors such as Word. Mail merge with Word, or link to external applications. • Synchronise with Outlook Transfer customer records into Microsoft Outlook contacts. • Receipt Printing Receipts can be printed in batches or during payment entry. Lay-out can be customised. • ‘Open Item’ Accounts Payments can be automatically allocated or manually by an operator.

Customers

Customer Accounting

Customer accounting can support an unlimited number of accounts & can maintain an unlimited transaction history on each. There are no end period processes so there is no extra work at the end of the month. Users can work in an unlimited number of periods simultaneously security access permitting, & transactions may be entered & edited for any day of the month or year and back or forward dated as required, also subject to security.

Contact Details

Maintains phone, fax, mobile numbers, e-mail, and web site info. And each customer may link to an unlimited number of related ‘contact’ records, such as purchasing department, accounts department, sales, managing director, etc. Unlimited notes, documents and images may be associated with each record.

Customise the Presentation

The Screen Builder visual design tool lets you customise the record to suite your exact needs. Remove the information you don’t want & add your own, including lists and images.

Discounts & Pricing

Choice of multiple discounting methods:

• Fixed discount by customer, such as per cent on/off a stock price (easiest). • Standard discount table (9 user defined discount rates such as list, wholesale, trade, etc.) • Unlimited specific/agreed item pricing by customer, & unlimited Customer Special Pricing rules may be defined. Assign discounts by particular product, customer code, category, product supplier range, stock group range, location, time frame, department, tax code, quantity break, price group, ‘on special’, and GST free status.

Customer Specific Pricing Lists

Create price lists tailored to individual customer pricing arrangements.

Special (OEM) Buy Pricing

Special cost/purchase prices from your supplier(s) can be set-up for specific customers or customer groups to ensure accurate profit reporting.

Early Settlement Discounts

The discount for early payment can be shown on your statement as a total or on individual transactions.

Automatic Discount Calculations

During payment entry discount entitlement for early settlement is calculated. Operators can accept the default or override the amount manually.

Last Price Sold

Automatically show the last price issued to a customer for any particular product item when invoicing, quoting or ordering.

Part Payments & Pre-payments

Payments may be entered before invoices are processed as pre-payments & accounts may be part paid.

Retentions

Automatic calculation of retention deductions according to a user specified variable rate.

Account Grouping

Group customer accounts by category, i.e., industry type, as well as by department/business unit.

Adaptability

Multiple Delivery Addresses

Unlimited delivery addresses per customer & optional access to delivery details from other customers.

Multi-Currency

Handle an unlimited number of foreign currency types & accounts.

Multi-Departments

Accounts can be assigned to departments (income & cost centres) for separation into divisions/branches. Accounts may be ‘locked’ to particular departments or may cross departments depending on transaction type.

Reminders

Reminder messages and special alerts can pop-up when accounts are accessed.

Cash Book Link

Record cheque details, bank account & branch info relating to each payment. Keep bank, branch, & drawer name on file for pre-filling during transaction entry.

Audit Controlled Editing

Edit the details of paid transactions, security permitting, without having to remove credit note or payment allocations--provided the transaction value is not altered. Convenient when you need to alter an order number, correct a miscoded stock item or add a comment on a transaction.

Collections Manager

Powerful multi-user debtor collections management system.

Reporting

Dozens of standard reports and report variations to choose from.