FEATURES Fast Journal Entry Fast, powerful and easy to use journal entry screen that supports Quick Codes. E.g., words such as ‘rent’, ‘car’, ‘clothing’ can be linked to general ledger codes for easy to remember data input. Drill Down Drill down to originating transactions from journal history. Flexible Start Period Any period can be selected for year start/end (e.g. June 30th for Australia, 31st December for USA and 31st March for UK). Customisable Periods User defined accounting periods, such as 12, 13, etc., up to 365 per year. Multi-Company Consolidates Ability to consolidate subsidiary companies and/or ledgers to a main ledger. Copy Company Copy the existing chart of accounts to subsidiary companies within the group. Immediate Accrual Posting Accrual amounts can be set in the current period and reversed in the next period at the same time. No need to remember to reverse accruals or set-up an automated reversal procedure. Multi-Company No practical limit to the number of companies you can set-up and manage. Start New Year Any Time No need to close general ledger financial year in order to continue work in new year in CAPITAL. Batch Entry Enter journals in batches for controlled posting. On-Line Entry Enter journals immediately into general ledger using fast post procedure. Change or Lock Codes Chart of account codes can be changed at any time or locked to prevent further posting. Standing Journals Support entry and posting of standing journals. Can copy general and system journals to and from standing journals. Journal Narration Narrations may be of unlimited length for any journal in your system. Security Create user profiles for access to only specified operating areas. Export to Microsoft Office Financial statements and reports such as the Trial Balance can be loaded into Excel and Open Office.
Capital Office Business Software

Business Software You Won’t Outgrow

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General Ledger

Financial Management

The general ledger summarises all financial transactions in your system and provides management with a Trial Balance, Profit and Loss, and Balance Sheet, collectively known as the financial statements. Other types of reports can also be constructed.

Report Writer

CAPITAL's General Ledger also comes equipped with an extremely flexible financial report writing tool.
Fully Integrated Financial Report Writer Export To Excel Drill Down Multi-Company Consolidations Multi-Currency All Periods Open but Lockable Multiple Budgets

Features at a Glance

Open Periods

End Period Wizard

Updates general ledger period or automatically reverses and re-runs period. Balances GST and stock accounts without the need to post extra standing journals.

Live Post

Direct postings to your general ledger using client/server edition of CAPITAL Business Manager.

All Periods Open

Enter transactions for any period for the current year, be it past, present or future.

Reopen Years

Closed years in your accounting software can be reopened. You may update a prior year and have it update future years as required.

Roll Forward / Roll Back

Rolling back a financial year and starting over is easy to do if you ever need to.

Full Reversals

Reverse any posted batch or reverse the whole period.

Multi-currency Ledger

Post to the general ledger in any currency. All postings in original currency are tracked at the same time as the values automatically converted to your standard currency. Journals can be entered in local or foreign currencies with automatic conversion to local currency.

Long Account Codes

Account codes up to 14 characters/numbers.


Powerful budget planning toolbox for calculating income and expense targets.

Data Shield

Master file corruption protected by ‘auto roll back’ capability in case of interrupted postings.

Standard Reporting

Trial Balance (for period or year- to-date) Budgets and Variations Batch Listings Chart List General Ledger Sets Audit Trail History Transaction History Journal Errors Financial Formulas

Configurable Reporting

Profit & Loss/Balance Sheet for Year Profit & Loss/Balance Sheet Month/Year Profit & Loss/Balance Sheet Year/Last Year Profit & Loss/Balance Sheet compared to budget

Quick Report Writer

Does the ground work of creating basic financial statements automatically. Financial reports can report on period, year, half year and quarterly balances, in standard/local currency or in foreign currencies or in any combination of the above.


Financial Formulas

Specify calculated code groupings for on- screen inspection or inclusion in financial statements.

Global Modification Chart Tool

Add, edit or delete sections of a chart of accounts. Allows quick construction of complex multi-departmental charts.

Integrity Checking

Intelligent master file diagnostic and repair utility can automatically balance a corrupted chart and post differences to a suspense account for journaling.