FEATURES
•
Portional Pricing
Use to track items held in
stock control in various
lengths, such as timber,
etc.
•
Warranty Dates
Track item warranty cover
period by assigning
warranty period property
to stock items or stock
groups.
•
Fast Select
Optimised keyboard design
allows operators rapid
assignment of numbers
and types during invoicing
and point of sale
transaction entry.
•
On The Fly Management
Serial numbers, sizes,
colours, etc., may be
added during invoicing and
other transaction entries.
•
Service Management
Track components by serial
number or batch number,
etc., by job card.
•
Hire Management
•
Trace hire history of
individual items by serial
number, etc.
•
Multi-Location
Supports transfer of serial
numbers, colours, style,
etc., to different
warehouse locations within
your accounting software.
•
Multiple Series
Operators may choose to
display internal serial
numbers on transactions
but suppress the display of
numbers relating to
supplier components.
•
Supplier Last Copy
Supplier/Last Cost
property tracks multiple
cost prices per stock item
from multiple suppliers.
•
Warehouse Manager
Scan serial and batch
numbers as they arrive in
your warehouse using
CAPITAL's Warehouse
Management Software.
•
Batch Numbers
Inquire on batch numbers
to ascertain items sold,
when and to whom, and
those items remaining
unsold.
•
Auto Numbering
If you issue your own
serial numbers, the system
can automatically generate
the next number with
manual override.
•
Property Groups
Properties may be
assigned to stock control
groupings. New products
automatically ‘inherit’
serial/batch
size/colour/style or other
special properties when
stock items are added to
system.
•
User Defined Properties
Define up to 250 separate
serial number, batch
number or user properties.
Up to 40 properties may
be assigned to a single
stock item for tracking!
Other possibilities include:
Engine or Machine
Number
BIOS or Motherboard
Revision
Software Version
Asset Code
Multiple Bins
Quality Control
Cut or Length
Variations in Weight or
Volume
Creator
Warranty End
Expirty
Capital Office Business Software
Business Software You Won’t Outgrow
© 1985-2024 CAPITAL Office Business Software
Serial & Batch Number Tracking
Serial Number Tracking Software
The CAPITAL Business Manager Serial/Batch and Special Property Tracking component is possibly the most powerful and flexible multi-dimensional stock property tracking system ever built into an accounting and business management system!Full Cycle Tracking
Serial number tracking and batch number tracking may be traced from start to end of any stock handling process. So it is possible to start tracking serial numbers when you need to. This can be before your stock arrives, at delivery, when customers place orders, during dispatch or invoicing, and even after the sale is completed.Flexible Assignments
Serial numbers may be unique for the entire system, for a specific stock item or use batch or lot numbers to track non-unique codes. It is possible to track items by size, colour or style. Shoes, clothes, furnishings, furniture and other items that may be available in various fabrics and other formats, and can all be tracked. For example, a stock item available in nine colours would often need to be entered into a system using nine separate product codes. For 50 products of this type there would be the need to enter and manage 50 x 9 = 450 additional product codes. By adding a colour property to that stock group, only 50 product codes need to be managed. Various special property options are included. Items can be tracked by warranty expiry date or pricing from multiple suppliers can be tracked. (Even if you have never purchased from those alternative suppliers.)Portional Unit Tracking
The Portional Pricing Property is suited to the timber and steel industries where it is often necessary to track products by size and length. It is possible to view the various sizes a product is available in and ‘cut’ items into smaller lengths. Lengths that drop below a specified minimum size can be transferred to scrap automatically.Custom Property Tracking
Perhaps one of the most innovative aspects of the Special Property Tracking System is the ability to define your own properties. CAPITAL can manage up to 250 separate methods of tracking. Any single product can be assigned up to 40 of these properties at once. So it is possible to track the movements of your inventory by asset number, hardware revision, version, owner or whatever properties you wish to define.Multi-Level Tracking
Tracking properties may also be arranged in 'parent-child' or hierarchical relationships. So a particular batch or lot can prompt for colour, or a particular size selection can prompt for colour or fabric, to an unlimited number of levels.Stock Kits
Serial numbers are stock ‘kit aware’. Users will be prompted to enter serial, batch or special properties for all applicable items within kits.Reporting
Stock Quantity Reports within the Stock Control system may optionally list serial number and/or batch number and special properties. Sales Analysis may include property analysis.Size/Colour/Style
These are included as standard pre-defined properties. No need to define separate product codes for items that have colour, size or style differences.Control Uniqueness
Serial numbers may be specified as requiring uniqueness relative to all other serial numbers in the system, or may be limited to uniqueness based on a particular product code.Force Allotment
Users may optionally be forced to allocate all items to serial numbers or special properties during time of sale or may defer or skip entry of that information.Flexibility
Allocate serial or batch numbers or special properties prior to receipts of good, on goods receipt, at time of sale, or after sale has occurred.Total Integration
The CAPITAL serial and batch tracking system works with all areas of the accounting system that deal with stock control. Including: • Invoicing • Sales Orders • Back Orders • Purchase Orders • Stock Receipting • Automatic Purchasing • Service Management • Hire Management • Stock Kits • Assemblies • Quotations • Multi-Location Stock Control • Transfers • Lay-Bys • Warehouse ManagementHistorical Tracking
Keeps all serial numbers received and sold on record for a complete tracing history. You can access serial numbers and batch numbers of items sold by date, purchaser, transaction number and stock item. Users may locate when particular items were received, transferred or sold and where unsold items are currently located in inventory.Optional Display
Serial and batch numbers and special properties may optionally be displayed on the transactions of your business software, with or without additional explanatory text.
